Eastern Lift Truck Co.
Fleet Administrative Assistant

Currently, we are seeking a Fleet Administrative Assistant to support our Maple Shade, NJ location. We offer tremendous opportunity for growth, competitive compensation and benefits for individuals who want a career with a great company that maintains a family feel!

Main Duties:
• Vehicle Insurance: Filing Accident Claims, settling with claimants, following up with body shops, coordinating spare vehicle usage, general correspondence with multiple insurance companies.
• Master Vehicle List – maintenance, updates, adding/subtracting vehicles from the policy.
• Fuel Card Activation/Deactivation; Problem account resolution
• Fleet activity reporting via Microsoft Excel.
• EZ-Pass Management for all branches (950 vehicles)
• Vehicle Registrations and payments, all branches
• Traffic Citation Payments and Internal Collections
• DOT Personnel File Updates: coordinate DOT physicals, verify with National Registry, contact previous employers, gather appropriate data for file, etc.
• Assist with providing repair approvals for maintenance/repairs for all fleet vehicles
• Data entry of invoice and work order information into Fleet Management Software
• Scheduling of state mandated inspections, emissions testing, etc.
• Electronic Logging Device (ELD) problem resolution
• “Special Project” reporting, directed by senior management.


• Ability to self-motivate and work independently.
• Identify workflow/system improvements and work with supervisor and operations team to enact change
• Strong proficiency with Microsoft Office, especially Microsoft Excel
• Strong analytical Skills
• High degree of accuracy required
• Excellent communication and organizational skills
• Ability to manage time effectively, set priorities and meet deadlines
• Ability to learn and adapt to change
• Desire/ability to work successfully in a large company environment
• Exceptional follow-up skills
• Bachelors degree preferred (plus 2-4 years professional experience preferred)

Medical, dental, vision, and prescription plan. 401k with partial company match, paid vacation and sick days, paid holidays, short- & long-term disability, and basic/supplemental life insurance policies.

Who is Eastern Lift Truck Co.?
Eastern Lift Truck Co., is a family-owned company, celebrating over 50 years strong. We provide sales, parts, rentals and service in all areas of the Lift Truck, Material Handling and Allied product business. At Eastern Lift Truck Co. we know that the employees are the ‘heart and soul’ of the company.

Find out more at: www.easternlifttruck.com

“Eastern Lift Truck Co. is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets”


Philadelphia, PA | Maple Shade, NJ

Date posted

Jul 9, 2024

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